Policies
Conditions of Use - Brick Hall Facility
The following conditions must be met by all renters and users of the Brick Hall facility. Violation of any condition may result in forfeiture of deposit, immediate termination of event, or denial of future rental privileges.
1. General Use Guidelines
Facility use is permitted only for the date(s) and times indicated in the approved rental agreement.
Renter must be at least 21 years of age and present during the entire duration of the event.
The facility may not be sublet, shared, or transferred without LLCAG written approval.
2. Insurance Requirements
All renters must provide a Certificate of Insurance for at least $2,000,000 naming Lower Lake Community Action Group as Additional Insured.
If alcohol (including hard alcohol) is to be served, Liquor Liability must be explicitly stated in the insurance certificate.
3. Alcohol Policy
Serving of alcohol must comply with all local, state, and federal laws.
Alcohol is not permitted without appropriate insurance documentation.
Renter is responsible for monitoring and managing alcohol consumption.
4. Facility Rules
No use of the fireplace or kitchen facilities.
Occupancy not to exceed 300 persons.
No smoking or vaping inside the facility.
Candles, open flames, and incense are prohibited indoors, unless pre-approved by an LLCAG representative.
No confetti, glitter, rice, or similar materials may be used inside or outside the premises.
No tape, pins, tacks, staples of any kind to be used on sound boards (hooks are available on wall between for your use).
No pins, tacks, staples of any kind to be used on walls, bar or wainscot wood.
No food product or food service dishes to be cleaned or disposed of in the bar sink. For bar use, liquid/ICE only.
No food, grease to be disposed of down kitchen sinks. All pots, pans, dishes to be scraped into garbage cans for disposal by renter.
Any building maintenance issues such as toilet back up, leaking or stopped up sink, broken lights etc. must be reported immediately.
5. Setup and Decorations
Setup and teardown must occur within the rental period.
Decorations must not be stapled, nailed, or taped to windows, walls, ceilings, or fixtures.
All décor must be removed at the conclusion of the event.
Curfew - All setup and cleanup must be between the hours of 6:00AM and Midnight.
6. Cleanup Responsibilities
Renter is responsible for cleaning up after the event.
All trash must be removed from the premises; no garbage service is provided.
Floors must be swept and any spills mopped.
Refrigerator is to be wiped clean after removing all renter owned items.
Bathroom garbage to be removed and disposed of along with event garbage.
Furniture must be returned to the original layout unless otherwise approved.
All gum must be removed from inside and outside the building, sidewalks, etc.
Curfew - All setup and cleanup must be between the hours of 6:00AM and Midnight.
7. Safety & Security
Emergency exits must remain unobstructed at all times.
Children must be supervised at all times.
Renter is responsible for any actions of their guests.
Renter is responsible for any damage caused by attendees, vendors, or guests.
Any damage must be reported to LLCAG immediately.
8. Inspection and Deposit
A post-event inspection will be conducted by an LLCAG Representative.
Deposits may be withheld in part or full for:
Damages
Failure to clean properly
Exceeding rental hours
Misrepresentation of event details
9. Cancellation and Refund
Refer to the Rental Agreement Cancellation Policy for terms and refund conditions.
10. LLCAG Rights
LLCAG reserves the right to deny use of the facility to any individual or group at its discretion.
LLCAG staff may enter the premises at any time during rental for inspection or emergency.
RELEASE FROM LIABILITY AND INDEMNIFICATION: In consideration of and a condition for use of above facility, applicant hereby agrees to assume any and all risks arising out of or incident to the use of said facility and expressly waives any claim that the applicant may otherwise have against LLCAG based on the use of the LLCAG owned property or otherwise. Pursuant to this application, applicant further agrees to indemnify and hold harmless the LOWER LAKE COMMUNITY ACTION GROUP (LLCAG), its officers, agents and employees from any and all claims, damages, losses, or expenses, including bodily injury, property damage, or other loss of applicant or any of its agents, employees, licensees, invitees or any other persons, arising out of or incident to the use of said facility pursuant to this application, regardless of whatever the loss or other damage resulting from applicant’s conduct, the conduct of third parties or the joint conduct of applicant and LLCAG. The applicant agrees to pay LLCAG any cost incurred in defending against any such claims, including reasonable attorney’s fees.